JPJ, food handler and other examinations

Choose the patient, choose the form, say who the report goes to. What they already hold is listed underneath.

These are weekly cash work for most general practices: a lorry driver renewing a vocational licence, a kitchen hand who needs a food handler's certificate before the restaurant will put him on the roster, an insurance applicant, somebody starting a job on Monday.

The four forms

Form	Goes to	Good for
JPJ L8A — vocational licence	Jabatan Pengangkutan Jalan	12 months
Food handler	The food premises owner	36 months
Insurance medical report	The insurer named on it	No expiry
Pre-employment	The employer named on it	12 months

Only the JPJ one has a government form. The other three have none, so what the clinic prints is the certificate. Under the form picker the screen says what each one rests on in law — three of the four rest on nothing but the patient's agreement.

Doing one

The findings. Height, weight, blood pressure and pulse are already filled in from what was measured today, and each one says where it came from.

The form has two halves and a strip to move between them: the findings, which is the examination, and the certification, which is the signature. That is the same split as JPJ's own form, which puts the examination on one page and the certification on another — and the same split as who does the work, since a nurse can fill in the findings and only a doctor can certify.

The certification. What the receiving body would refuse on is quoted at the top; the declaration underneath is yours.

1Open the patient, go to Examinations, choose the form and type who the report is for.
2Press Fill in the form. What the clinic already knows is filled in — change anything that was not measured today.
3Work down the sections. Nothing on the form is compulsory. Where a reading is one the receiving body would refuse on, their own sentence appears beside it.
4Go to the certification.
5Tick that the patient agrees to the report being sent, and choose what you are certifying.
6Issue it. It takes the next number and prints.

Two things stop it, and only two

The patient has to agree to the report being sent, and the report has to say who it is for. The whole document goes to somebody who is not the patient — an employer deciding whether to hire them, an insurer deciding whether to cover them.
You have to say what you are certifying. A certificate with no fitness statement on it is not a certificate.

Everything else is a note and not a block. A question you did not answer prints as “not recorded”, and the line above the Issue button says how many that is — so a reader of the certificate knows what they are holding.

What the screen will not do

It never decides that anybody is fit. Where JPJ prints a ground for refusing an application — an eye reading worse than 6/12, four or more Ishihara plates misread, a whisper not heard, an abnormal chest — the screen repeats that sentence in JPJ's own words beside the reading. It is there so nobody certifies somebody fit on a reading JPJ will reject and the applicant finds out at the counter. The declaration is yours.

The typhoid injection

A food handler's certificate is worth nothing without the anti-typhoid vaccination behind it, and the vaccine is renewed every three years. Record the injection in the immunisation record as usual — the certificate reads the date back from there, and its expiry runs from the day of the injection, not from the day of the examination.

The urine drug test

There is no option that says positive, and that is on purpose. A dipstick test is a screen, not a diagnosis: it reacts to ordinary medicines, and a result that will stand up needs a proper laboratory. The choices are negative, “non-negative — needs laboratory confirmation”, and not done. Telling an employer somebody was positive on a strip can cost them their job, and the clinic cannot take it back.

Pre-employment is not the DOSH examination

If a worker is exposed to a chemical hazardous to health, the law requires medical surveillance and only a doctor registered with DOSH as an Occupational Health Doctor may do it, on DOSH's own forms. An ordinary pre-employment examination is a different thing, and this screen says so when you open that form.

The register, and what is about to lapse

Every examination the clinic has issued, cancelled ones included. Underneath: what lapses in the next ninety days.

An issued examination is never edited. The patient is holding the paper and the employer may already have a copy, so an edit would leave two different documents carrying one number. Cancel it with a reason and issue a new one.
The cancelled entry stays on the register with its number. A gap in a numbered series is the first thing anybody asks about.
The renewal list is repeat business. It names the form and the date and never why the patient was examined — a food handler's certificate is about somebody's job.

Who may do what

A nurse can open the screen, fill the whole form in and read the register: the height, the weight, the blood pressure, the eye chart, the whisper test and the urine dipstick are the nurse's work. Only a doctor can make the fitness declaration and issue it.

The printed copy

For the JPJ examination the printed copy is the clinic's own record, not a copy of the government form — only the certification page of the JPJ form goes to JPJ, and the figures print in the order that form asks for them so copying them across is straightforward. For the other three, the printed copy is the certificate.