Psychotropic substances in a clinic
A clinic that holds Third Schedule psychotropic substances must be able to show that receipts, supplies, disposals and the quantity on the shelf reconcile, and a disposal must be witnessed by a Drug Enforcement Officer, not by a colleague.
Psychotropic register. Diazepam 5mg
Running balance| Date | Movement | Reference | In | Out | Balance |
|---|---|---|---|---|---|
| 01/08 | Opening balance | – | – | – | 120 |
| 04/08 | Received from supplier | INV-88214 | 60 | – | 180 |
| 09/08 | Supplied to patient | Serial 04821 | – | 10 | 170 |
| 09/08 | Disposal, expiredWitnessed by Drug Enforcement Officer · name recorded | DSP-0114 | – | 12 | 158 |
| 09/08 | Physical countCounted by Nurul · difference −2 | – | – | – | 156 |
What an officer actually asks for
Not a list of what you dispensed, that is the Prescription Book. What is asked for is the arithmetic: what came in, what went out, what was destroyed, and whether the remainder is what is on the shelf right now. An unexplained gap is a serious problem even when nothing was in fact lost.
The witness rule
Which medicines this covers in a typical clinic
More clinics are affected than realise it. Diazepam brings an ordinary GP into scope. Phentermine brings in almost every weight management clinic. Klinira ships classification for 14 Third Schedule medicines, so the question is answered by the system rather than by recollection.
Keep it separate
The psychotropic register is kept and printed separately from the Prescription Book, because that is the form an officer expects to be handed. Merging them makes both harder to read at exactly the wrong moment.
Take a place in the first installs
Klinira is being built now. Leave your details and you will hear what is finished, be asked what your clinic actually needs, and get the first install dates when it is ready.